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Refund & Cancellation Policy

Cancellation Requests

  • All cancellation requests must be submitted in writing via email to the Conference Secretariat.
  • Cancellation requests will be considered effective only after written confirmation has been received from the organizing committee.

Refund Policy

  • More than 90 days before the conference: A full refund will be issued, less a USD 150 administrative fee.
  • 60–90 days before the conference: A 50% refund of the registration fee will be issued.
  • Less than 60 days before the conference: Registration fees are non-refundable.

Registration Transfer

  • If you are unable to attend, your registration may be transferred to a future edition of the conference, subject to approval by the organizing committee.
  • Requests for registration transfers must be submitted on or before April 05, 2027. Transfer requests received after this date cannot be accommodated.

Refund Processing

Approved refunds will be processed within the second week after the conference concludes using the original payment method whenever possible.

Note: The above refund and cancellation policy does not apply if the event is postponed, rescheduled, or disrupted due to circumstances beyond the organizer’s control. Such circumstances may include, but are not limited to, natural disasters (e.g., earthquakes, floods, hurricanes), acts of God, force majeure events, fire, epidemics or pandemics, government regulations or travel restrictions, civil unrest, war, terrorism, industrial actions or strikes, sabotage, cyber-attacks, power outages, or communication failures. In these situations, all registration and accommodation fees will be automatically transferred to the rescheduled event or a future edition of the conference or a related event. Refunds will not be issued under these conditions.